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As a leader some of my best moments and some of my worst moments have come in board meetings. I have also had seasons of life where I looked forward to board meetings and then seasons of life where I didn’t really want to go to any board meetings. Through it all I have learned a few things about successfully navigating board meetings. Below are 6 steps you can take to hopefully experience better board meetings.
1. Pray – Spiritual leadership requires spiritual discipline. As leaders, we must remember that God wants our church or ministry to succeed far more than we do. So, one of the things we must do is to invite the Holy Spirit into those spaces. Board meetings are intensely spiritual and need to be entered into as a spiritual exercise. This means more than just opening and closing the board meeting time in prayer. As you prepare for the board meeting, you need to pray over the agenda and the issues your team is wrestling with. What is God putting on your hearts? Where is He leading your ministry?
2. Prepare – Remember that an enemy is at work against your ministry, so you must prepare for your meetings like you would for battle. Don’t misunderstand, your board is not your adversary. If you approach board meetings like the board is your adversary then there are some serious issues going on in your church or ministry. We prepare for the meetings because the meetings matter. Your board members sacrifice time and energy for these meetings. Your preparation honors their sacrifice. I try to meet with my board chair in advance of the meeting. We go over the agenda and minutes from the previous meeting to make sure we are on track with our progress. When we introduce new issues or challenges I research and prepare so I can speak intelligently into the issue. If you don’t prepare you run the risk of wasting a meeting and setting your organization back.
3. Relationship – Good board meetings don’t start when you enter into the board room. Just like you have to prepare both spiritually and mentally you also have to put in the relational work. Spend time with your board members outside the board room. Get a cup of coffee, grab lunch, or play a round of golf together. The more you can build a relationship with your board members outside of the board room the more you can build trust inside the board room.
4. Trust – Trust is essential for good board meetings. Trust allows you to engage together at a deeper level than just the issues or the information at hand. It allows you to wrestle with why something matters. Why are we bothered by an issue? Why does something matter to us so much? These types of questions can only be addressed when there is a high level of trust in the room. So, how do you gain trust as a board? Doing the things we have already discussed will go a long way to developing the trust you want to see. Honoring each person's commitment and input will also build trust in the boardroom. It takes time, but leading the right way is worth the investment and will grow trust within your team. Remember it takes time and effort to gain trust but it is very easy to lose it.
5. Communicate – Board meetings cannot function without communication. Communication, good communication takes time. In good board meetings, everyone will contribute to the conversation. You may need to invite some of your quieter members to share their thoughts. It is important to get all of that communication out into the open in the meeting. Especially if that communication brings with it a dissenting opinion. To come to good decisions as a leadership team you need all the different opinions and information on that table. Only once the team has sorted through all of it can the team own the decision
6. Execute – The last step that makes for good board meetings happens after the board meeting. You have to execute the decisions and commitments made in the meeting effectively. This requires that everyone on the board agrees with the decision once the meeting is over. Even those who were opposed in the meeting have to support the decision in order for the board to move forward. Additionally, there is the matter of following through on the commitments that each of you made in the meeting. Whether those commitments are further research, follow-up meetings, or writing policy. Nothing is more demoralizing to a board than individuals who don’t follow through on the commitments they made in a meeting.
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